Administrative Assistant – Global Banking

5 days in the office
Hourly rate £26.00p/h
9am – 6.00pm – 8am – 5:00pm

Near St Pauls, Farringdon and Chancery Lane

A global financial company is seeking an Assistant within Global Banking & Markets. As an Assistant within the division, they will be responsible for providing extensive administrative support to 3-4 Managing Directors for the Engineering Division. This is a demanding role that requires a highly proactive, motivated and organised individual who can multitask, prioritise effectively and demonstrate good time management, with excellent written and verbal communication skills.

What You’ll Do

• Comprehensive and proactive diary management and scheduling of meetings – room bookings, documentation, media services for audio visual/video conference facilities
• Preparation of detailed travel schedules and itineraries
• Assistance with visa applications/requirements
• Timely administration of expenses (using Concur)
• Telephone cover – screening of calls and interaction with senior management
• Log MDs weekly time on in-house system (using Artemis)
• Entering MDs whereabouts and vacation details (using Excel and/or MyVacationCalendar)
• Vacation/Sickness cover – supporting Engineering MDs when other assistants are on leave
• Supporting visiting MDs – assisting with diary management, arranging offices, transportation, access to buildings and team events if required
• Assist with Engineering CoS initiatives and ad-hoc projects as required
• Coordination of town/village halls, team events and/or socials – booking rooms across global campus, setting up registration details, sign up links, dial-in numbers, Zoom IDs, arranging refreshments, lunches and dinners
• Assist with IT issues and ad-hoc queries
• Documentation management and support (PoAs, digital signatures)
• High level admin support for the Engineering Division – providing guidance with travel, visas and expenses, conference services, time entry and other day-to-day on floor queries
• Space management – allocation and tracking of desks/neighbourhoods/lockers through GS Space Hardware orders (headphones for new joiners, Occupational Health equipment etc.)

Who You Are:

• Extensive knowledge of MS Office, including Outlook, Word, PowerPoint and Excel
• Ability to be proactive, take initiative, prioritise and multitask
• Strong time management and prioritisation skills
• Secretarial background preferably within the financial services/consultancy industry
• Excellent attention to detail
• Excellent teamwork skills
• High level of written and excellent verbal communication skills
• Ability to handle sensitive and confidential information
• Strong organisational and interpersonal skills
• Professional, self-motivated and flexible

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